Collecting Evaluation Forms
Nancy B., Kansas
I was just wondering if anyone had any tips or insight on getting evaluations back in a complete and timely matter. For multiple reasons I have struggled with this, and while I know at the core is the fact that they are not doing what I ask when I ask, and I need to improve that, I’ll admit that this kind of thing is on the fringe of my own radar, somewhat. My studio is small and I have my hands full with the weekly management of teaching, and the more administrative tasks have taken a bit of a back seat, unfortunately. I do stress to them how important and helpful it is that we have their feedback, on many levels, and while I have room to grow in all my expectations and “requirements” of my families, I feel I have clearly and directly explained why/how/when to return evaluations. BUT…I still don’t have many of them.
My best new idea is removing the evaluations from the SHM package before I hand them out, and filing it, so that I can place the evaluations in their hands toward the completion of the level, and require it be back before they can receive the new materials. I realize this is a bit of enabling–not expecting/requiring that a parent can keep track of their own paperwork. But as a parent myself who has trouble drowning in paper piles and hates to be irresponsible with forms… I also think this could simply be a kind and effective method. Has anyone tried this? Other ideas? I would love to hear how some of your well-oiled-machine studios handle this.
Christine R., Kansas
That is exactly what I do! I remove both the evaluation sheet and the music book from their packets and file them in their folder. When I bring them a new set of materials, I also bring the evaluation form for the level they just completed and tell them I am required by the company to collect them. I then ask for it at the beginning of the next lesson – sometimes they have forgotten and need another week, but I usually get it by the following week at the latest.
I also complete the top two sections of the form for them, so all they have to do is answer the questions regarding my teaching and the method. Seems less intimidating that way!
Original discussion started 9/26/2012